Public tenders represent a billion-dollar market and, at the same time, are often a tedious side task for many companies. Portals change, rules vary, documentation is complex, and deadlines are strict. The result: significant effort, numerous sources of errors, and missed opportunities.

This is where Scelion comes in: a central, AI-supported platform for public procurements in the DACH region.

One Platform Instead of Portal Jungle

Instead of clicking through numerous procurement portals daily, Scelion consolidates the tenders from the DACH region in one place:

• Over 20,000 live tenders

• Tenders centralized from over 220 portals on a single platform

• Semantic search that understands content instead of just matching keywords

For companies, this means: It no longer matters where a contract was published. The only thing that matters is what is offered – Scelion automatically finds suitable procedures and feeds them directly into the system.

The Process with Scelion - From Search to Contract Award

1. Search: Relevant Tenders in Seconds

   With semantic search, all linked portals are searched in parallel. Tenders that are relevant appear in a central feed, can be filtered, saved, and tracked via notification.

   Effect: Companies save up to 80% of their time on research as manual portal routines are eliminated and relevant procedures become visible faster.
   
   

2. Qualify: Quickly Identify Which Procedures Truly Fit

   The next bottleneck in the classic process: qualification. Scelion reads announcements and documents and prepares key information in a structured manner:

   • Procedure type, threshold, duration

   • Deadlines and submission modalities

   • Requirements for qualifications, references, and turnover

   These points are matched with the stored company profile. This makes it easy to quickly determine if a procedure is fundamentally suitable – without having to read all documents page by page.
   
   Effect: The qualification phase is on average about 60% faster - from hours-long reading marathons.
   
   

3. Qualify: Quickly Identify Which Procedures Truly Fit

   Once a tender receives the green light, Scelion supports the offer and submission:

   • Central storage of all documents and versions

   • Offer components and standard texts can be reused

   • Forms are automatically pre-filled with master data

   • Completeness and deadlines are systematically checked

   In the document 'vault' certificates, degrees, references, and other proofs are centrally located – including reminders before expiration. These data can be selectively incorporated into offers, instead of having to be pieced together repeatedly.
   
   Effect: Formal errors leading to exclusion or reduced scores are drastically reduced - experience shows up to 99% less losses due to errors.
   
   

4. Tender Management: Transparency for the Entire Team

   Scelion is not just a search engine or document repository but a workspace for all involved:

   • Overview of all ongoing and planned tenders

   • Clear responsibilities and tasks per tender

   • Status indicators from ‘Idea’ to ‘Submitted’

   • Uniform work method across sales, specialist departments, and management

   As a result, the tendering process shifts from a solo setup to a scalable, repeatable workflow across all enterprise areas.

   
   

Tangible Effects at a Glance

In summary, the use of Scelion brings three key levers:

1. More Speed

   • >25,000 live tenders, >220 portals on one platform

   • Up to 80% less time on search and significantly faster qualification
     
     

2. Reduced Risk

   • Structured processes instead of email and Excel chaos

   • Up to 99% fewer formal errors in proposal preparation
     
     

3. More Opportunities

   • More suitable procedures in view

   • More time for content and strategy instead of manual routine work

   
   

Security & Compliance Included

Since public procurement involves sensitive data, the platform is hosted in Germany and is fully GDPR-compliant. According to the provider, customer data are not used for training AI models.

This is complemented by Scelion’s support for eForms and national and EU forms, ensuring the requirements of awarding authorities are accurately represented.

For Beginners and Established Tender Teams

Scelion targets varying levels of maturity in the tendering business:

• Pioneer - Companies that want to secure their first public contracts without prior experience.

• Professional - Teams regularly participating in tenders seeking to scale their process.

• Enterprise - Organizations with complex structures, multiple departments, and high volumes.

Common to all: Public tenders should no longer be a bureaucratic exception but a professionally managed sales channel.

Conclusion

Scelion shifts the focus in the tendering process: away from portal-hopping, document searches, and fear of errors - towards strategic selection, content-rich offers, and clear processes.

• >25,000 live tenders

• >220 portals on one platform

• Up to 80% less time spent on search and qualification

• Up to 99% fewer formal errors

For companies that seriously want to leverage public contracts as a growth driver, this is the difference between 'we occasionally try' and a scalable, data-driven tender management.